Available Positions

We’re looking for a Finance Assistant to join a luxury housewares design brand, based in their office in Goring-on-Thames, Oxfordshire. As part of the finance team, you will be a key player in process improvements to deliver a first-class central function and success across the business. You will offer expertise in the accounts payable function and reconciliations and possess an eye for detail with strong excel competencies.

Key Duties

· Ensuring all supplier invoices are authorised, processed, and recorded accurately and timely into Sage

· Process new supplier accounts into Sage

· Analysing & processing supplier invoices as per customer project codes & departments

· Dealing with suppliers’ queries courteously and efficiently

· Ensuring all suppliers records are completely up to date and maintain a solid relationship with our suppliers

· Processing employee expenses into Sage

· Assistance with weekly UK and international payment run

· Payables mailbox management

· Maintain and reconcile duty and freight cost control

· Prepayments for supplier invoices

· Accruals for supplier invoices

· Safeguard fixed asset additions

· Soldo & Barclaycard reconciliations

· Preparation of monthly international VAT returns including collation of VAT information and working closely with external VAT consultants

· Assist with cost analytics and reporting

· Assist with landed cost calculations, sales pricing and net profit reporting

· Assist with annual audit queries

· Assist with POP process development and improvements

· Perform ad hoc finance tasks as required

· You may be expected to perform different tasks to respond to the changing needs of the business

 

Education & Experience Requirements:

· Partially or fully qualified AAT, ACCA, CIMA or equivalent

· Advanced excel skills

· Sage (200c) experience highly desirable

· Highly organised and efficient – driven by priorities and deadlines

· Enthusiastic and hardworking

· Responsible, smart learner

· Determined and open-minded

· Customer-driven focus in everything you do

· Good humoured and positive team player

Benefits:

· 20 days annual leave, plus bank holidays

· progressive career development planning

· free on-site parking

· stakeholder pension scheme

· flexible working patterns

· time off/lieu credit system

· well-being programme and counselling services

· lunchtime tai-chi, pilates, and yoga

· on-site gym

· ping pong facilities

· cricket club

· generous friends and family discount scheme

· free monthly staff lunches

· free snacks, fruit, and beverages

How’s it flexible?

The company offers flexible working hours- e.g 8-4pm or 10-6pm

 

 

 

 

 

Salary: Competitive + Benefits

About the Role:

Working in a fast-paced environment, based in Holborn, the role involves senior support for three Partners in a global strategic communications firm.

The individual should be able to demonstrate the highest professional standards commensurate with a Senior Assistant role. Proactivity and discretion are high on
this list of desired traits.

The role requires excellent time management and organisational skills, as the
work will involve client administration, event support, diary management, minute taking, travel
coordination and many ad hoc requests. This role also includes the management of a team of six Assistants.
The role offers hybrid working, with a minimum of three days in the office and up to two from home.

 

Main responsibilities include, but are not limited to:

• Full proactive diary management support for three Partners. Winning their confidence and trust
and staying one step ahead in managing busy and ever-changing schedules.
• Monitoring inboxes and responding on behalf of the Partners where necessary. This will include
being privy to highly confidential information, so discretion is vital.
• Arranging all travel including complex, international travel, visas etc.
• Attending London Management meetings, circulating minutes and actions.
• Assist in creating and formatting PowerPoint, Microsoft Word documents and budgeting
spreadsheets for new business and client meetings.
• Handling logistics for client meetings on behalf of Partners (i.e. arranging multi-participant calls
/ meetings over various time zones, booking rooms, ordering catering etc).
• Managing expenses and timesheets for the three Partners in a timely manner.
• Regularly updating the Partners’ contacts to the company CRM database (HubSpot).
• Dealing with any ad hoc requests e.g. scanning, photocopying, filing, personal matters etc

• Overseeing the management of the Central Team (a team of six Assistants in London); overseeing
workload, monitoring capacity, fielding requests from the wider business, chairing weekly
meetings and managing priorities for the week.
• Assisting with external and internal event coordination (including client events, internal socials
such as summer parties etc).

 

Requirements:

• Minimum of 6 years relevant professional experience – ideally looking after more than one Exec.
• Experience in managing a team preferrable.
• Highly organised and detail oriented.
• Confidence to push back when required.
• Can adapt quickly to business requirements.
• Process and results orientated.
• Drive, determination, creativity and ambition to make things happen.
• Excellent communication skills, both written and verbal.
• Ability to multitask in a fast-paced environment and willing to work with a rapidly changing set of
priorities.
• Strong attention to detail, can-do attitude, and approachable manner.
• Be able to demonstrate the right to work in the UK.

 

How’s it flexible?

Hybrid working 3 day a week in the office, 2 from home

Working hours are 8.30-5.30pm with room for flexibility when needed

Are you a content fanatic devoted to all areas of the marketing and branding journey from the planning and content creation to the end results?

The Role

In your role as content creator, you will oversee and execute shoot sessions for our 3 beauty brands, producing superior, cutting-edge material which will be used on the website, Instagram and Facebook accounts.

Are you independently-minded with a passion for luxury experiential travel? We are looking for a dynamic and intelligent Travel Designer – Europe to join our fast-paced and fast-growing tailor-made travel team, based in the Cotswolds.

This luxury travel business has a specific brand DNA that requires team members to be confident, sophisticated self-starters, independent thinkers with excellent social skills and a well-developed sense of humour.

They deal with many High Net Worth clients / celebrities and are therefore deadly serious about what we do – but we try and have fun doing it and there is a terrific team spirit across the business.

ROLES & RESPONSIBILITIES

For this specific role, we are looking for candidates with extensive experience of selling FITs into Europe and in particular Italy, Spain, France, Croatia & Greece. Knowledge of Northern & Central Europe would also be an asset.

We seek an experienced individual who would typically consider themself to be ‘travel designer’ as opposed to a ‘sales consultant’. All of our team instinctively know how to turn an ordinary holiday into an extraordinary holiday and most importantly, every designer is responsible for the products they select, with the creative freedom to design itineraries and introduce new hotels and journeys to the company and its clients. Apart from making the job far more interesting than simply selling ‘off the shelf’ products, this role offers enormous scope for individual growth within the industry from a career perspective.

As well as enjoying excellent relationships with clients, the successful candidate will also need to develop and progress strong relationships with the company’s suppliers from DMCs to hotels, representation companies, trade associations and leading travel agents. From time to time, you may also be required to brief PR companies and travel journalists / editors.

The role itself requires an ability to think proactively under pressure, be able to adapt to fast-moving and dynamic situations on the ground and above all, to be able to listen to, empathise with, and correctly interpret each client’s individual brief.

We believe that cutting edge product knowledge is at the heart of an effective sales process, and therefore we invest time and money into travel & familiarization trips.

The successful candidate will likely have good experience of tailoring and selling upmarket travel products and they must be able to demonstrate success at meeting and exceeding sales targets.

They must also demonstrate a high level of understanding of the drivers that motivate a High Net Worth traveller to want to travel in the first place, as well as their priorities, concerns, preferences and requirements.

They will be passionate about product development and strive to deliver impeccable client service and exceed client expectations.

In addition, they will be financially and numerically competent with proven ability to correctly cost travel products in order that they meet or exceed Gross Profit targets.

An ability to write good copy in clear, expressive English is essential.