Salary: Competitive + Benefits

About the Role:

Working in a fast-paced environment, based in Holborn, the role involves senior support for three Partners in a global strategic communications firm.

The individual should be able to demonstrate the highest professional standards commensurate with a Senior Assistant role. Proactivity and discretion are high on
this list of desired traits.

The role requires excellent time management and organisational skills, as the
work will involve client administration, event support, diary management, minute taking, travel
coordination and many ad hoc requests. This role also includes the management of a team of six Assistants.
The role offers hybrid working, with a minimum of three days in the office and up to two from home.

 

Main responsibilities include, but are not limited to:

• Full proactive diary management support for three Partners. Winning their confidence and trust
and staying one step ahead in managing busy and ever-changing schedules.
• Monitoring inboxes and responding on behalf of the Partners where necessary. This will include
being privy to highly confidential information, so discretion is vital.
• Arranging all travel including complex, international travel, visas etc.
• Attending London Management meetings, circulating minutes and actions.
• Assist in creating and formatting PowerPoint, Microsoft Word documents and budgeting
spreadsheets for new business and client meetings.
• Handling logistics for client meetings on behalf of Partners (i.e. arranging multi-participant calls
/ meetings over various time zones, booking rooms, ordering catering etc).
• Managing expenses and timesheets for the three Partners in a timely manner.
• Regularly updating the Partners’ contacts to the company CRM database (HubSpot).
• Dealing with any ad hoc requests e.g. scanning, photocopying, filing, personal matters etc

• Overseeing the management of the Central Team (a team of six Assistants in London); overseeing
workload, monitoring capacity, fielding requests from the wider business, chairing weekly
meetings and managing priorities for the week.
• Assisting with external and internal event coordination (including client events, internal socials
such as summer parties etc).

 

Requirements:

• Minimum of 6 years relevant professional experience – ideally looking after more than one Exec.
• Experience in managing a team preferrable.
• Highly organised and detail oriented.
• Confidence to push back when required.
• Can adapt quickly to business requirements.
• Process and results orientated.
• Drive, determination, creativity and ambition to make things happen.
• Excellent communication skills, both written and verbal.
• Ability to multitask in a fast-paced environment and willing to work with a rapidly changing set of
priorities.
• Strong attention to detail, can-do attitude, and approachable manner.
• Be able to demonstrate the right to work in the UK.

 

How’s it flexible?

Hybrid working 3 day a week in the office, 2 from home

Working hours are 8.30-5.30pm with room for flexibility when needed